Whether you are a business sending weekly newsletters to hundreds and thousands of email subscribers or an individual sending just a few emails a week to a shorter list of people, you want those emails actually to reach the receiver. You don’t want this message to go into their spam folder, because there are some solid odds they won’t find it. Well, let’s try to figure out why your email can go to spam and how to prevent this from happening.
It is an irrelevant unsolicited email sent to a large number of people who, as a rule, did not choose to receive it. For example, Mr. X purchased a list of email addresses to spread a word about the launch of his new software. At first sight, that list of contacts may seem like it could contain some useful prospects for Mr. X’s business, and he wants to send them an email with a relevant offer they cannot refuse. However, those people didn’t give him explicit permission to contact them. Therefore, sending a newsletter or any other content to that list would be considered as spam.
To combat spam emails, many countries around the world have enacted anti-spam legislation. For example, if your audience is located in the United States, you have to follow the CAN-SPAM Act.
If you email someone from Canada, you need to be compliant with the CASL (Canada's Anti-Spam Legislation). Those are intended for people who are going to send commercial advertisements or promotional emails. While the regulations vary from country to country, most important elements are pretty similar:
Otherwise, you may be subject to heavy penalties.
Also, you might be interested in reading our recent blog post about the General Data Protection Regulation (GDPR) and how it will affect your communication with your European audience.
Getting blacklisted happens to a lot of email senders, especially if they deal with email marketing, and it is brutal because it has a direct impact on email deliverability. If you got blocked, it has been more likely caused by poor mailing list quality and a fair number of end-user complaints. To stay out of your prospects spam folders, be sure to check if your IP address and domain aren't on any of these popular lists:
Basically, most spam filters check your emails for certain "spammy criteria" like:
If you want to prevent emails from going to spam, follow these tips:
Stop buying email lists. Otherwise, you’ll end up in a spam folder. Also, you risk violating anti-spam regulations mentioned earlier in the text and may be fined.
Your content is useless if you send it to the wrong audience.
The double opt-in confirms that the user who entered their email address do want to hear from you. If there is no extra confirmation (single opt-in), then any user could enter somebody else's email address to sign-up. From the perspective of email list owners, the double opt-in is important because only people who genuinely want to be on their list are signed up.
To ensure that your message is getting into the inbox of your customers, not into the spam folder, you will need to authenticate it with SPF (Sender Policy Framework), DKIM (Domain Keys Identified Mail), and DMARC (Domain-Based Message Authentication Reporting and Conformance). Those are email security standards for spam prevention. Nowadays, there is a variety of tools that can tell you if your mail campaigns are failing SPF, DKIM, and DMARC configurations. They are GlockApps, Mailtester, and others.
Believe it or not, some words can trigger your email message as spam. Typically, those words are associated with sales: “free,” “no obligation,” “buy,” “promo,” “bonus,” “purchase,” “extra income,” “amazing,” “increase sales,” “increase traffic,” “winner,” “great offer,” “act now,” “success,” “visit our website,” “guarantee,” and so on. See more email spam words here. Also, be sure to use only one exclamation mark per sentence or better not to use them at all.
Did you know that spam filters check the URLs to which you are linking? If you choose to link to a domain that has a poor reputation, the chances email spam filters will block your message are pretty high.
It is OK to include images in your email marketing campaigns, but never send them without text. For every picture that you send, write at least two lines of text.
Another reason your emails are not getting delivered to the recipient's inbox is that you host images on an untrusted domain. Find a reputable commercial host for any pictures you include. Some of them are your server, Google Photos, Amazon S3.
Did you know that email size belongs to one of the spam filter criteria? Multiple studies conducted by email marketers show that the perfect email size doesn’t exceed 100 KB. But how do you make your newsletter lighter?
If the reputation of your ESP (email service provider) is poor, some of your emails won’t reach the inboxes of your recipients. To check your ESP's reputation, use Mxtoolbox or a similar website.
Email certification is a service provided by independent organizations that have special relations with numerous ISPs (Internet service providers) like Aol, Comcast, etc. and a lot of various spam filtering companies. So If you send emails in large quantities all at once, it is highly recommended to get certified to bypass some of the spam filters that every email message goes through.
A lot of spam filters are set up to look for numbers, superlative adjectives, and underscores in the sender's email address. To avoid ending up in the junk mail bin, use only clear and trustworthy from field names, such as: “info@abccompany,” “email@example.com,” etc.
As we already mentioned above, it is crucial to use only reputable email marketing services, as they ask mailbox providers, such as Gmail or Yahoo Mail, to whitelist your domain and IP address. To be whitelisted with your recipients, you need to ask them to add your "from" address to their contacts. This will considerably reduce spam filters attention to your emails.
It is good to know if your email campaigns are performing well or require some changes. Therefore, you need to track:
If you noticed that your open rate is low, you could assume that the content you are sending is "unwanted," or you haven’t clean your list of subscribers recently. Both can cause your campaigns to get caught in the spam folder.
The click-through rate helps you understand how many users are not only opening your messages but are also engaging with your content and taking the desired action.
The bounce rate is a good indicator of the quality of your list of subscribers. In case your list is regularly generating bounce rates higher than 2-3%, it's a sign that you need to work on your email database more carefully. Pay attention that mailbox providers track bounce rates for every email campaign you send out. Based on the information received, they decide whether your emails will go to the recipients’ inboxes or spam in the future.
Let's be honest, unengaged subscribers on your list are useless. Try to keep only the recipients who regularly open, read, and actively interact with your content. The better the deliverability, open rates, and click rates are, the more successful your future email campaigns will be.
To be compliant with anti-spam laws, you must include your physical address in the footer of your emails. If you don't have an actual office or are working from home, use any address where you can receive physical mail from clients.
Subscribers will come and go, and it's not always because of you. So do not try to make the unsubscribe process as difficult as possible to keep them subscribed. Let them unsubscribe from your mailings easily. If you don’t provide them this option, they may find it easier to click the "This is spam" button, and this is no good for you, because spam complaints hurt your deliverability, unsubscribes don't.
Sending too many emails can make your recipients stop opening them. On the other hand, when you send too few messages, people tend to forget you. To find the right balance, try to create different test groups and send your newsletters at different frequencies. Then analyze which frequency generates the best opening and click-through rates and stick to this frequency.
If a person has a poor reputation, then they unlikely will be invited to a wedding or a baby shower. The same goes for electronic messages: emails with a bad reputation are being marked as spam or just lost at all. To avoid email going to spam, be sure to:
What are your tips to prevent email from going to spam? We are keen to learn from your experience.