Exchange Email Signature Management

Create branded email signatures for all employees in a few minutes. Try our Exchange signature management software today!

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Exchange email signature management software

Make your Exchange signature management effortless

Make your Exchange signature management effortless

Automatic email signature updates

Signature templates segmentation across the company

Secure access only to signature settings

Signature deploy with one click of a button

Used by professionals from:

Lyft L'Oréal Nvidia Leger GoDaddy Vodafone Nestle FedEx AT&T Ericsson Sky Gameloft Starbucks

Why choose our Exchange email signature management software

Discover how our Exchange email signature management software solution can transform your brand's communication. From fostering brand loyalty to boosting engagement, saving time, and ensuring consistency, our tools empower you to make the most out of every email you send.

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Why choose our Exchange email signature management software

Amplify brand loyalty

Cultivate brand loyalty through every email message you send. Seamlessly create email signature templates that resonate with your brand's visual identity. With our user-friendly signature editor, you can effortlessly create HTML email signatures that add a touch of professionalism to every communication.

Boost engagement

Drive more product engagement by enhancing your company emails with strategic signature marketing campaigns. Each email becomes a powerful outgoing message, carrying your brand's essence to the right audience.

Save time, focus on what matters

Optimize your time and energy by automating the Exchange email signature management. Whether you're an individual looking for a new signature or an administrator implementing company-wide signatures, our solution lets you manage email signatures efficiently.

Enhance consistency

Maintain consistent branding across your entire organization by deploying company email signature templates. Our platform ensures that every email leaving your organization aligns with your brand's guidelines.

Exchange email signature management software- effective and efficient email communication

Streamline your emails with Newoldstamp's Exchange email signature management software

Ready to get started? Begin your journey now and optimize your email experience.

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Scalable solution for signature management

Newoldstamp empowers you to manage email signatures with exceptional efficiency, delivering a polished and professional touch to every email. Unlock the power of centralized signature control, ensuring consistent branding and effortless signature updates across your organization.

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Scalable solution for signature management

Simple and fast Exchange email signature management

Simple and fast Exchange email signature management

Create and manage email signatures to all employees' emails without involving the IT team every time. Your tech specialist will need to set up a connection with our Exchange email signature manager and your Exchange server only once. After this, you'll be able to update and roll out email signatures by yourself. No third-party tool installation or browser extensions are needed.

Simple and fast Exchange email signature management

Branded Exchange email signatures for the whole team

Branded Exchange email signatures for the whole team

Add branded elements to every email signature. Assign standardized templates to any Microsoft Exchange department and easily deploy corporate email signatures to all of your colleagues. Newoldstamp’s intuitive editor allows you to create a truly unique signature template design that aligns with your brand book.

Branded Exchange email signatures for the whole team

Email signature marketing channel

Email signature marketing channel

Use Newoldstamp’s Exchange and Office 365 email signature software to turn every email sent by your colleagues into a marketing message. Segment signatures by your company departments. Then easily add email signature banner campaigns in the Newoldstamp dashboard. Track analytics to know how each campaign performs.

Email signature marketing channel

Want to learn how the Exchange signature management solution works?

Centralize and standardize email signatures across your company. Manage them all from one dashboard for a seamless brand experience.

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Why use Newoldstamp Exchange email signatures for marketing?

Maximize your marketing efforts by reaching your audience right where they're most engaged – in their inbox.

Effortlessly manage different signatures, ensure brand consistency, and automate Exchange signature deployment using our comprehensive tool suite.

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Ensure brand consistency, and automate Exchange signature deployment using Newoldstamp editor

Turn leads into demos

Convert marketing qualified leads into demos by leveraging the potential of company-wide email signatures

Convert marketing qualified leads into demos by leveraging the potential of company-wide email signatures. Add call-to-action buttons to the professional email signatures of your customer success managers and watch your conversions increase.

Convert marketing qualified leads into demos by leveraging the potential of company-wide email signatures

Increase webinar registrations

Add a signature banner with an eye-catching call-to-action that will lead to your landing page with the registration form

Boost your webinar attendance by making use of standardized email signatures. Spotlight your upcoming webinar with an enticing call-to-action placed within a signature banner. This eye-catching addition will guide recipients to your registration form, enhancing your webinar's reach.

Add a signature banner with an eye-catching call-to-action that will lead to your landing page with the registration form

Promote special offers

Get the word out about special offers

Your sales team sends hundreds of emails every day building the closest relationships with potential customers. Why not transform every email into a marketing opportunity? By promoting special offers and upcoming discounts through your Exchange signature, you're maximizing your reach.

Get the word out about special offers

Share a case study, reports, and ebooks

Embed case studies, reports, and ebooks directly into your professional signatures

Elevate your credibility by sharing your achievements through HTML email signatures. Embed case studies, reports, and ebooks directly into your professional signatures. Demonstrate your competence and expertise with every email you send, establishing trust effortlessly.

Embed case studies, reports, and ebooks directly into your professional signatures

Drive more reviews of your product

Strategically place review requests within your Exchange signatures and gently encourage satisfied customers to share their experiences

Honest feedback is priceless. Strategically place review requests within your Exchange signatures and gently encourage satisfied customers to share their experiences. Build close connections and showcase your commitment to customer satisfaction.

Strategically place review requests within your Exchange signatures and gently encourage satisfied customers to share their experiences

Share your awards

Increase credibility by sharing the company’s awards, achievements, or certificates

Empower your sales team to build trust and increase credibility by sharing the company’s awards or certificates through automated company-wide email signatures. Highlight your achievements directly in your communication, demonstrating your industry recognition and expertise.

Increase credibility by sharing the company’s awards, achievements, or certificates

Experience the power of Newoldstamp's Exchange email signatures today!

Elevate your professional email signatures and enhance your email marketing strategy with Newoldstamp's advanced features.

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What our customers say about us

User Ratings

9.4

User-friendly interface

Market Average: 8.8

9.4

Support quality

Market Average: 9.1

9.5

Simple set up process

Market Average: 8.6

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541 reviews

Testimonials on G2

373 reviews

Jessica Beliveau

Jessica Beliveau

Head of Internal Communications at Leger

Newoldstamp is a great tool that both our Marketing and Internal Communications teams use weekly to update our employees’ signatures. Whenever we want to upgrade our account, we just need to chat with a representative who will helps us very quickly. Therefore a great partner that we recommend to anyone who needs a user-friendly platform with a quick customer service!

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Anthony Cotter

Anthony Cotter

Creative Director at Workvivo

I love the central hub that allows us to change branded banners and event details centrally. The ability to advertise with the signature, to guide the user to a website of your choosing is great. Coupled with the data analytics is very powerful.

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Annie Beckius

Annie Beckius

Marketing and PR Coordinator at Smith Group / Coldwell Banker

I signed up for ‘trials’ with several of the main sites, finally choosing NEWOLDSTAMP and I haven’t had a second thought about it since. Their website is incredibly easy to use, their prices really cannot be beaten, but the customer service is what truly sets them apart from the rest of the competition.

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Suren Arora

Suren Arora

Training Assistant at Digital Vidya

It's a whole new Marketing channel in itself and the ability to include a Call-to-action within your signature has helped me massively. I can always tweak certain elements and layout very easily after having a look at the analytics that NOS gathers.

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How does Exchange email signature software work?

How does Exchange email signature software work?

Connect your Active Directory

Our to-the-point connection with your Exchange server process makes it really simple. Choose end users you want rules to be applied to Newoldstamp, and we’ll do the rest. Newoldstamp email signature software has limited access to your Office 365 and Exchange Active Directory and does not store any personal information.

Deploy the created signatures

You can publish the changes to the Exchange and Office 365 email accounts at any time with one click of a button. Before you do so, all the edits will be stored in the Newoldstamp account. So, don’t worry about trying this and that feature. The employees’ signatures will not change until you want them to.

Create email signature templates

Use the most intuitive email signature editor to create signature templates for every department. You can duplicate templates so that all corporate signoffs look similar. Add all the essential contact information, social media icons, banners, and CTA buttons.

Track marketing campaigns analytics

Use the Newoldstamp built-in analytics tool to measure the impressions and click-through rate of your email signature marketing campaigns. Make the changes on the go by changing the message or the email signature banner right in the campaigns menu.

Creating Exchange email signatures has never been so easy

Enjoy seamless integration setup, automatic updates, and diverse Exchange email signature templates that enhance your email conversations. Try our Exchange email signature management software today!

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Essential elements you should include in your Exchange email signature

Unlock the power of a thoughtfully designed Microsoft Exchange email signature. Your signature becomes a seamless extension of your professional identity, leaving a lasting impression on recipients. Elevate engagement, inspire action, and build meaningful connections — all within a well-designed signature for Microsoft Exchange and Office 365 users.

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Optimizing your Exchange email signature

Company logo or image - make your message stand out

Enhance your emails in Exchange with your company logo or a personal image. This instantly sets your email apart, enhancing brand recognition and professionalism. Consider using your company's branding colors to make your signature pop and stay memorable in the minds of your recipients.

Social profiles - boost your credibility

Integrate social profiles in your Exchange email signature to provide swift access to more insights about your business, strengthening social proof. Showcase your professional profiles on platforms that resonate within your industry. By providing quick access to your social presence, you enhance your credibility and offer recipients more ways to connect and engage beyond email.

Custom call-to-actions - drive engagement

Transform your email conversations into actionable opportunities with custom call-to-action buttons. Encourage recipients to take specific actions, such as accessing resources, signing up for events, or exploring your blog. With our signature editor, you can add these buttons to your emails. This turns every email you send into a chance for important conversations to happen.

Contact details - quick access matters

While simplicity is key, it's also essential to provide accurate contact information within your Exchange email signature. Our Exchange email signature templates make it easy to add your contact details, ensuring that your colleagues and clients can effortlessly reach out to you when needed. Your personalized signature serves as a bridge between your digital presence and professional accessibility.

Start optimizing your email communication today with Microsoft Exchange email signature management software

Manage multiple signatures effortlessly with Newoldstamp’s HTML signature generator, ensuring consistency and brand compliance in every email.

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F.A.Q.

What is the Microsoft Exchange Server?

Exchange Server is a high-quality business collaboration product that focuses on sending, receiving, and storing email messages. In addition to managing messaging traffic, Microsoft Exchange Server also offers several other collaboration features like calendaring and tight integration with other Microsoft Office apps.

How do I create an en email signature in Exchange?
  1. Sign up to Newoldstamp and go to Signature Manager;
  2. Create the Master Signature Template and multiply employees' signatures;
  3. Set up a connection with your Exchange account and deploy the signatures.

For detailed guides and assistance, you can check out our helpful resources.

How to add a logo to an email signature in Exchange?

Enhance your email signature in Exchange effortlessly through Newoldstamp's signature generator. The process of adding an image, such as a logo, to your Outlook signature becomes a breeze. Follow these simple steps:

  1. Edit your master/signature by hovering and clicking Edit to access the Newoldstamp Signature Generator.
  2. In the editor, find the Image section on the left. Upload and insert images, like your company logo, and adjust their size to match your signature style.

Optimize your business communication by updating email signatures automatically with Newoldstamp. Elevate your brand's identity across all emails and an Outlook email client effortlessly.

What is the best email signature size for Exchange and Office 365?

For Outlook users, it's recommended to design your email signature with a height of around 170 pixels and a width of 200 pixels. This ensures a visually appealing signature that doesn't overpower your outgoing messages. Remember, the images should be optimized to maintain a file size of no larger than 10KB.

Additionally, keep in mind that Outlook email client places a character limit of 5,000 on email signatures, allowing you to convey important information such as your job title, contact details, and more.

How do I make my company-wide email signatures and disclaimers in Exchange and Office 365?

Managing email signatures is a breeze with Newoldstamp’s email signature software solution. Create company-wide email signatures and disclaimers effortlessly with signature templates. Ensure consistency across all outgoing messages by deploying signatures to specific departments.

Customize signatures to match your brand identity, and add promotional banners, and legal disclaimers effortlessly. Enjoy uniform and professional signatures visible in all email messages, maintaining consistency throughout your business’s communication.

How to add an email signature using Exchange transport rules?

Here's a step-by-step guide to adding an email signature using Exchange transport rules:

  1. Access the Exchange admin center.
  2. Navigate to Mail Flow and then select Rules
  3. Add a new transport rule and provide the necessary details.
  4. Choose the option Apply the Disclaimer to the Message.
  5. Input your Exchange Email Signature Template or Disclaimer and confirm the Signature cannot be added.
  6. Test the transport rule to ensure its effectiveness.
  7. Save your configuration.
  8. Enable the transport rule.

By following these steps, you can efficiently create and implement professional email signatures for your corporate communication using Microsoft Exchange transport rules.

What integrations are supported by Newoldstamp for email signature management?

Newoldstamp seamlessly integrates with major platforms, including Google Workspace (Formerly G Suite), Microsoft 365, and Exchange offering a fully automated approach to email signature management.