How to Add a Hyperlink in Outlook Signature

1. Why Add Hyperlinks to Your Outlook Signature?
2. Steps to Add a Hyperlink in Outlook Email Signature
3. How to Hyperlink an Image in Your Outlook Signature
4. Differences Between Adding Hyperlinks in Outlook Versions
5. Common Issues When Adding Hyperlinks in Outlook Signatures
6. Tips for Creating Effective Hyperlinked Signatures

Adding a hyperlink to your Outlook signature can make your emails look more professional and engaging. You can link to your website, social media accounts, or specific web pages. Knowing how to how to create a hyperlink in Outlook signature can help boost your brand and make it easier for people to connect with you. 

In this article, we will explain how to how to hyperlink in Outlook signature, including links to text and images. We will also share tips for fixing any issues and best practices.

Why Add Hyperlinks to Your Outlook Signature?

Adding hyperlinks to your email signature in Outlook can make your emails more engaging and effective. Clickable links to your website or social media can direct people to your homepage, portfolio, or blog. For businesses, using hyperlinks in email signatures helps promote your brand and allows clients to access your services easily. Hyperlinks also give your emails a professional look, showing that you know how to add links to your effective email signature in Outlook.

Steps to Add a Hyperlink in Outlook Email Signature

Here’s a simple guide on how to add a hyperlink to your Outlook signature using the desktop version of Outlook for Microsoft 365 or similar versions.

1. Open the Outlook Application

Open the Outlook application on your computer. Make sure you are using the desktop version if you want to know how to add hyperlink to Outlook signature in a detailed editor.

2. Click on File in the Top Menu

Go to the top-left corner and click "File" to access the backstage view.

3. Select Options from the Drop-Down Menu

In the File menu, scroll down and click Options to open the Outlook settings.

4. Go to the Mail Section in the Settings Window

In the Outlook Options dialog, select the Mail tab from the left sidebar.

5. Open the Signatures and Stationery Tool

Under the Mail section, find the Signatures button and click it to open the Signatures and Stationery dialog.

6. Choose an Existing Signature or Create a New One

Select the signature to edit from the list, or click 'New' to create a new one. This is where you’ll compose your signature and add a link.

7. Place the Cursor Where You Want to Add the Link

In the signature editor, place your cursor where you want to insert a hyperlink in the Outlook signature.

8. Highlight the Text for the Hyperlink

Type or select the text you want to turn into a hyperlink. For example, “Visit Our Website” or your company name.

9. Right-Click and Select Hyperlink

Right-click the highlighted text and choose Hyperlink from the menu. Alternatively, look for the link icon at the right end of the toolbar and click the link icon to add a hyperlink.

10. Enter the URL into the Address Field

In the dialog box that appears, paste or type the entire web address (e.g., https://www.example.com) into the Address field.

11. Confirm by Clicking OK

Click OK to save the hyperlink and close the dialog.

12. Save the Signature and Close the Settings

Click OK in the Signatures and Stationery window to save your changes. This ensures the signature that links is ready to use.

13. Test the Signature by Composing a New Email

Create a new email to test your signature. Click the hyperlink in your Outlook signature to ensure it directs you to the correct webpage.

How to Hyperlink an Image in Your Outlook Signature

You can make your signature more attractive by adding a hyperlink to an image, like a logo or banner. Follow these steps to hyperlink an image in your Outlook signature.

1. Upload or Insert an Image

In the signature editor, click the image icon to add a hyperlink. You can also drag and drop an image, like a logo or social media icons, into the editor. Alternatively, you can add an image by copying and pasting it into the text box.

2. Select the Image

Click the image to highlight it in the editor.

3. Add the Hyperlink

Right-click the image and select "Hyperlink," or click the link icon in the toolbar. Then, type the URL you want the image to link to, like your homepage or social media profile.

4. Test the Image Link

Please create a new email to check if the image link works. Click the image to make sure it goes to the correct web page.

Differences Between Adding Hyperlinks in Outlook Versions

The process for how to add a hyperlink in an email signature in Office 365 or other versions varies slightly depending on the platform.

Outlook for Microsoft 365 (Desktop)

To add a hyperlink to your Outlook signature using the desktop app, follow the steps above. The app is easy to use, so you can quickly edit signature and add hyperlinks.

Outlook on the Web (Outlook 365 Online)

To edit your signature in Outlook on the web, follow these steps:

1. Click on Settings.
2. Select "View all Outlook settings."
3. Go to "Mail" and then "Compose and reply."

In the signature section, choose the signature you want to edit. Highlight the text or image you want to link, then click the link icon to add hyperlink. You can copy the links paste the URL directly or type it in.

Classic Outlook (2016 / 2019)

It looks like Microsoft 365, but the interface may appear a bit outdated. To add a link, you can still use the Signatures and Stationery tool as before.

Outlook for Mac

In Outlook for Mac, go to Outlook > Preferences > Signatures. You can create or edit a signature here. Highlight the text or image you want to link, then click the Hyperlink option in the toolbar to add a link.

Outlook Mobile (iOS / Android)

Mobile versions have limited options for editing signatures. You can add a basic text signature, but adding hyperlinks to email signatures is not fully supported. For the best results, use the desktop or web version.

Common Issues When Adding Hyperlinks in Outlook Signatures

Sometimes things don’t go as planned. Here are some some common issues and their solutions.

Hyperlink Appears as Plain Text

If your hyperlink is showing as plain text instead of a clickable link, check that you used the Hyperlink option and entered a valid URL that starts with “https://”. To confirm it's working, try composing a new email to test the link.

Image Link Not Working

If the hyperlink to an image doesn’t work, check that you have selected the image correctly before adding the link. Then, open a new email to test the link and make sure the URL is correct.

Signature Not Saving Changes

If your signature does not save, check your Outlook settings for any security updates or restrictions. Restart Outlook or take a screenshot of your signature for reference, and then try saving it again.

Tips for Creating Effective Hyperlinked Signatures

To make your signature stand out, use these tips for how to insert a hyperlink in your Outlook signature.

Use Short and Clear URLs

Short URLs are easier to read and look cleaner. If you need to shorten a URL, use a trustworthy service to keep your sensitive information safe.

Link Only Relevant and Trusted Websites

Only include links to trusted sites, like your company’s homepage or verified social media profiles, to keep things professional.

Combine Text and Image Links for Better Engagement

Use both text links (like "Contact Us") and image links (such as logos or social media icons) in your email signature. This will make your signature more dynamic. It can also lead to more clicks and a more engaging experience for the reader.

Conclusion

By following these steps, you can easily learn how to add hyperlink to signature in Outlook. Adding hyperlinks to your Outlook email signature is simple. With the right steps, you can easily include links to your website, social media profiles, or promotional banners. This makes your emails more engaging and professional.

Instead of struggling with Outlook's editor, you can save time and ensure your links work by using a professional email signature generator. It helps you create a polished signature with clickable links that function well on all devices and email clients.

Try Newoldstamp today to create email signatures that look great and help drive traffic, increase brand visibility, and improve your communication.