Larry Written by Larry

7 Real Examples of Event Invitation Emails

1. What are the Key Parts of an Event Invitation Email?
Tips on How to Create an Excellent Event Email Invitation
Best Event Email Invitation Examples

An event invitation email is an integral part of event marketing. Even though we have all kinds of social media platforms to create events and send invites, sending personalized emails to each of the attendees and requesting their RSVPs or registrations is still one of the best ways to increase your event’s attendance.

Making an excellent email invitation for an event is now just an article away. Prepare your cup of coffee (of course! only if you like) and sit tight while we take you through a short journey of tips for writing a perfect event invitation email along with some real-life examples.

What are the Key Parts of an Event Invitation Email?

While you are writing an event email invitation, some points must be kept in mind. So, get ready and jot down the following key parts of an email:

  • Professional email address

Buying your own domain and having your professional email address helps to build trust in your audience. It makes your attendees believe that your organization is a respected one and that this event should not be missed.

  • Subject line with punch

A catchy subject line is what your audience is looking for. A relevant subject line which appeals to the audience will increase your RSVPs when you are sending email invitations with RSVP.

  • Personally addressing the attendee

Make sure your participants will open an email and see that you are addressing to them personally in the email like "Will you accept this invitation, Rosa?”. This is a good way to establish a connection between the host and the email recipient.

  • Pictures and other visuals

Adding some pictures, quality content and video or a link to the social media is really a great idea if you want to interact with customers visually. Make sure to add relevant images which are of high-quality.

  • Email signature block

Having a banner and important details of the responsible person or hosts like phone numbers, email addresses, and social media links is crucial for a meaningful ending to an email.

Tips on How to Create an Excellent Event Email Invitation

Once you have your key parts in the email ready, now it’s time to add some spices to it and make your email the best which will make your audience want to come to the event. Follow the keynotes given below and increase your registrations and go full house:

As already stated before, an email signature must be added at the end of the email with all contact information of the host or the responsible person from an organization. This makes it easy for the attendees to find the contact details of the person.

email signature generator

  • Use banners

Banner ads with a professional look of the email will help in enhancing the authenticity of the event. You can have your email banner made online and after, you can include it into your email signature.

  • Call-to-Action

When you are trying to persuade someone to register for the email, make sure you add CTA (Call-to-Action) button but not too many, only the one required.

  • Target audience

Addressing your target audience in a personal style is always better. Also, before sending emails, it’s good to segregate your audience according to the location and send them messages directly.

  • Design and content

Appropriate design and content are other important things in the email. It lays the foundation of the email and will help to decide whether the email will be opened or sent to a spam folder.

  • Social media

What can better generate the buzz about the event than do social media marketing? There are millions of people on Facebook, Instagram, and Twitter who will get to know the instant you write about the event.

Additionally, putting hashtags, tagging other people, and being active on these channels is the key to manage social media pages.

Best Event Email Invitation Examples

The following examples will provide a glimpse into the world of email marketing. Here are some extraordinary event invitation email examples to help you make your layout:

Sprout Social:

event invitation email


event invitation email

Neil Patel:

event email invite


event invitation email

Campaign Monitor:
Event Email Invitation Examples


event invitation email


event invitation email



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Product Manager at Newoldstamp

Larry is the guru of email signature management and Product Manager at Newoldstamp. He is responsible for all product updates and new features, and he is passionate about helping businesses use email signatures to boost their sales and marketing efforts.

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