Helga Written by Helga

Best Email Marketing Tips For Nonprofit Organizations

1. Why should nonprofits invest in email marketing?
2. How to get your first subscribers
3. Tips for nonprofit email marketing
4. Best ideas for nonprofit marketing campaigns

Useful tools:
1. Newoldstamp - Email signature marketing
2. Mailchimp - Email builder and sender
3. Hubspot Email Marketing - Marketing automation platform
4. MailerLite - Landing page builder 
5. Canva - Online tool for making designs

As a fundraiser, you’ve worked hard to attract donors. But are you doing as much as you can to engage them and grow their commitment? Do you know the best way to deliver your message to your target audience? Surely you have a good website that informs people about upcoming events or provides news about your organization, educates them. You probably also prefer using traditional social media channels and attending a lot of events. However, if you look into your inbox, you will probably find out that you generated quite a lot of individual contributions through email campaigns. Whether that’s true or not, let’s see what you can do as a nonprofit marketer to benefit from integrating email into your marketing strategy or get better results out of your email campaigns if you are already practicing email marketing.

Why should nonprofits invest in email marketing?

Here are four reasons email marketing should be at the top of your priority list:

  • Inexpensive marketing channel

Email marketing belongs to one of the most cost-effective marketing tactics. This factor is especially important for nonprofit organizations that must take into account their budget. The study conducted by VentureBeat Insight showed that users of email marketing platforms are achieving $38 in ROI for every $1 spent. Moreover, when compared to direct mail or printed flyers, email fundraisers are 245 times less expensive.


source:  Accudata

  • Helps with fundraising

Email marketing campaigns can increase the number of donations and boost your revenue. Newsletters, announcements, surveys, donation requests, etc., sent by email will allow you to reach a lot of people, give them information on your cause, and provide them with the most convenient ways to help you.

  • Easy to use

The tools of most email service providers are so simple and intuitive that almost anyone in a company can create professional, beautifully designed emails without knowing HTML. One of the most efficient ways to make sure that your campaign goes as smoothly as possible is to implement email marketing software.

If you’re interested in free email marketing for nonprofits, it would be helpful to know that a popular email marketing platform or provider can offer free plans or special pricing for nonprofits. These include such email marketing software as MailChimp (15% off plus an option to get an additional 10% off), AWeber (25% off), Benchmark (25% off), Campaign Monitor (15% off), GetResponse (50% off!).

Special offers for Nonprofits

Whether you use a drag and drop builder or email coding, both of these email marketing tools can provide you with amazing templates. However, email marketing services for nonprofits based on the drag and drop method usually make the whole process quicker.

  • Fast delivery of important information

With email, you can notify your subscribers immediately when something new comes up. And according to the email study of Alchemy Worx, 76% of opens of electronic messages occur in the first two days after an email was sent. It is fast enough, isn’t it?

How to get your first subscribers

Every person who implements email marketing knows that building a mailing list is critical for online success because it will allow you to communicate directly with people who care about what you are doing. So where do you begin?

  • Add subscription forms to your blog

subscription forms to your blog
source: Feedotter

To build and continuously grow your subscriber list, add a sign-up form and/or a subscribe button to the main page of your website. Make sure to put a sign-up form where it is actually relevant. For example, placing it adjacently to another CTA might not be effective. Think about the structure of your website. The content of the place where you put a subscribe button should match your call to action.

  • Use popups with calls-to-action


source: Personizely

Sure, popups are not particularly beloved among online users, and yet they work. A well-thought-out call-to-action will tell subscribers what you want them to do next. For example, “Keep me informed,” “Volunteer with us,” etc.

  • Use online chats

online chats
source: Intercom

Imagine Mike coming to your nonprofit organization’s website. He already heard about you and your mission but has never donated to your organization. If a proactive live chat window popped up within his internet browser asking if he would like to chat with your representative and find out how he can help, would he? Live chat is an easy yet powerful way for nonprofits to personally connect with website visitors, improve the credibility of the organization, and maximize fundraising potential.

  • Create sign-up sheets at the events

You can also bring eye-catching sign-up sheets to different gatherings and events. Doing so would save you a lot of time and effort, allowing you to gather additional information about the attendees.

Tips for nonprofit email marketing

Once you’ve built your email list, move on to nonprofit email marketing best practices.

  • Segment your email list

Even if you have a great piece of information to share with your audience, but it’s totally irrelevant to them, you are wasting time. For example, your campaign appealing to donate $300 will not likely be relevant to those who donated $5. Or people who are just reading your blog probably are not ready to become part of your membership club if they have never even donated before. So rather than creating one message for your entire email list, it’s more reasonable to segment your recipients into different groups and send email campaigns that are specific to them.

List segmentation types for basic email campaigns of nonprofits

Consider creating custom fields for your email contact list. It could help you segment your subscribers in accordance with their interests and intentions. Custom fields can also provide more detailed information about your supporters, which assists in painting a bigger picture of your audience.

  • Use a common language in your email

One of the ways to engage new supporters is to use clear and simple words and structures. Overcomplicated sentences and sophisticated lexicon might alienate and discourage your audience.

To persuade people, you need to use active and inviting language in your email marketing. The best verbs to use are “change,” “act,” “fight,” “save,” “join,” “volunteer,” and “transform.” Use “urgent” words like “now” and “today.”

  • Use pictures with people or animals

Your emails will perform better if you make them visually appealing by using images. But how do you choose the right ones? The most captivating photographs include people. Depending on your cause or your email templates, it might be more appropriate to use pictures of animals. In any case, it is preferable to avoid the stock or poor-quality images.

  • Use smart calls-to-action

creative CTA email
source: Esputnik

When asking people for money, choose your words wisely. Your call-to-action should motivate a person to act now. Here are a few ideas of CTAs in charity email marketing: “Make a difference today,” “Become a hero to someone in need,” “Help children fighting cancer,” “Donate now,” “Get involved today,” etc. Consider including your CTAs into the subject line, using verbs and imperative forms to highlight the importance of your email topic.

  • Make your email more personal

Keep in mind that the tone of your email is a crucial detail. You don’t want to sound too formal or corporate. Maintaining a friendly and respectful tone instead could make your emails sound more appealing.

Address each email with the first name of the recipient. Instead of a generic “Hello” or “Dear Friend,” say “Dear Kate,” or “Hi Mr. Mckinnon.” I am sure it’s much more pleasant to receive an email from a real person rather than from a robot.

Implementing email marketing software to create your unique style might help you contribute to your nonprofit's identity. Therefore, consider using an email signature with your name, photo, organization name, social media links, etc. Read our blog post to find out how to structure your email signature correctly.

  • Tell your story

Your current and potential supporters would be interested to know what inspired you to start a nonprofit organization, how you will help make the world better, and how their donation will make an impact. Telling your story will not only help you promote your brand but also build trustful relationships.

Best ideas for nonprofit marketing campaigns

The benefits and tips are clear. We have also put together the best nonprofit marketing campaign examples.

#1 Welcome email

We suggest sending a warm greeting email once a person subscribes to your list. You can design your own email templates to highlight the mission and values of your nonprofit. Look at this fantastic example from “Invisible Children”:

Even though it is a preliminary email for a person who simply joined a mailing list, it validates the importance of the person's support by saying, “We are glad you are here,” “We are excited,” “We are glad that you are with us.” The photograph of happy people further highlights their excitement.

Check tips to create a welcome message for new members here

welcome email nonprofit

source: Copper

#2 Event invitation

Charity event email invitations should provide all the basics like date, time, location, price along with a short description of the benefits of attending the event. Remember to put the key details about the event in the subject line.

event invitation

source: Campaign Monitor

#3 Thank you email

A grateful and polite communication tone is a surefire way to connect with your supporters and show that you care. Appreciation emails can also be a successful email marketing tool. Here is a nice example of such an email from “Charity: Water”

Thank you email nonprofit

source: Know How

#4 Donation email

When asking people to donate, make sure to let them know where their donations go. It is a good idea to create memorable and short subject lines which would clearly mark your key message. The fundraising email of “charity: water” is great because it contains a powerful image and a bold call-to-action.

donation email

source: Emma

#5 Survey

Conducting an email survey is one of the most efficient email marketing tactics since this provides you with a lot of valuable insights about your audience.

“We need your votes!” say the guys from “Tearfund” asking their subscribers to take a short survey. 

survay email

source: Copper

#6 Follow-ups

A thorough and thoughtful follow-up can be an effective email marketing tactic that demonstrates your attitude. Show your past and potential supporters that you are excited about their interests and want to continue to build a relationship. In your follow-up emails, you can provide additional information about your mission, send valuable content (a free guide, video, more resources), include additional CTAs, send reminders, and much more. 

#7 Personal story

This email tells the video story of Kerry Bame’s family to inspire present and potential donors to change people’s lives. Note that an actual person signed the email. It is also a good idea to include social media profile links to enable readers to get in touch with you and see more details about the story on various social media platforms they use.

personal story

source: Mailerlite

#8 Annual reminders about a donation

People like to realize that they were helpful. Send an email and share the results every year (or even more often) to motivate your subscribers for future support. Utilize email marketing tools to design an eye-catchy template that would draw your supporter’s attention.

#9 Re-engage with inactive donors

Finding new supporters is critical for nonprofits, but keep in mind that lapsed donors can be a big win for your organization. They already know you and have helped you, so don’t give up on them just yet. 

Such a kind of email marketing strategy can engage your supporters if implemented correctly. Look at the sweet and straightforward email “Asthma Foundation” sends to reactivate their past donors.


source: Qgiv


Technology has made it easier than ever to stay connected with your supporters who are essential for the development of your organization. Even though a lot of people use social networks more and more often, email remains one of the most frequently used channels for personal and business-related messages. With the help of email marketing, you can make sure that people are aware of your mission, share your achievements, show your appreciation for your subscribers' support, invite them to attend events, ask for another donation or feedback, and simply keep in touch with them.

Key points to remember:

  • Use online chats for communication;
  • Avoid buying stock images;
  • Segment your mailing list to deliver only relevant content;
  • Personalize your emails (salutation, video with a personal story, email signature). Click here for best tips and personalized marketing examples;
  • Send a personalized appreciation message after each donation;
  • Invite your past and potential supporters to events they can participate in;
  • Regularly share your results to motivate your donors for future support;
  • Follow up;
  • Ask for feedback;
  • Be sure to make your subscriber feel irreplaceable! Continue to let them know that you can’t do your work without their support.

Contact with me


CMO at Newoldstamp at Newoldstamp

Helga is a growth marketer with 7+ years of experience. Since 2015 Helga has switched to SaaS market. Prior to joining NEWODLSTAMP she successfully cooperated with several SaaS companies that provide top-notch solutions for marketers.

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