How to Create an Email Signature that Really Works

Modern communication is all about smartphones and the Internet. How do you create a lasting impression online? Do people remember you after the first conversation? Of course, your social skills are important, but what if you use emails in your professional deeds? Email signatures are what can truly enhance the impression you make on your partners and simply make you a remarkable person.

That is what we had in mind while seeking bits of advice and tools for creating a truly effective email signature. These dos and don’ts without doubts will become your best helpers on the way to triumph!

1. Try to put everything in three or four lines of text. Basically, all you need is a name, a job title, a company you represent, and social links – a phone number and other contacts. Once you created a basic design and content of your autograph, the time has come to personalize it. This will make your signature memorable.

You should add some links to your social media accounts. In this case, everything works. However, consider adding the links to accounts that will work properly for your professional image. If your Twitter account is filled with dirty jokes and memes, better leave it for your friends. LinkedIn profiles are assumingly the most effective for professional contacts, but you are free to add any other link if needed. Facebook, Instagram, 500px, YouTube, – everything that may help depict your professionalism and product. Talking about products…

2. Demonstrate your achievements and works in an email signature through adding links. It might be a product you want to share with the world (literally: make profitable) or a blog post (or the entire blog) that expertly outlines what you offer. Sharing this would both make your email signature look both professional and exciting.

3. Add a wake-up call to your online autograph. We mean a line of text promoting your receiver to take actions. Such inclinations work just fine with the human mind. For instance, it can be something like, “Attend an event this week!” which is simultaneously an annunciation and a link to actual event’s social media page.

4. Do not overstuff your email signature. It will indeed decrease the chances that someone wants to visit any of your social media profiles or contact you. This phenomenon is called the Paradox of Choice, and it works without exceptions. As it has already been mentioned, it would be enough to add a name, several contacts, and your title + company. Here’s a good example of excessive information from The New Your Times: overstuff email signature example

5. Remember: adding an image is essential. It can be a logo of your company or a banner. However, including your photo turns out to be the best way to make yourself recognized in further interconnection. There are certain tips to make your photo look appropriate for an email signature. You should look both cheerful and professional on it. Therefore, no party looks and beach suits. There are time and place for everything. Admit that, according to recent research, black and white images are less memorable than color ones.

6. “Sent from my iPhone” is also a thing. However strange it might sound, but this simple 19-character signature can improve your image. No, it is not the fact of you having an Apple smartphone that is perceived as credible. This signature subliminally informs the recipient that you are on the go but yet found a minute to reply, which is a nice depiction of your respectful approach. Recent research shows that sloppy messages with lots of typos will be forgiven if are concluded with “Sent from my iPhone”.

dos and donts of signature

Now that we figured out some essentials, let’s talk about the most effective services for creating email signatures. We chose NEWOLDSTAMP as our favorite team. Therefore, we will start with this team as a measurement standard.

NEWOLDSTAMP is a convenient solution for everyone who wants to create a single email signature or supply the whole staff with it. Having a plenty of various benefits, NEWOLDSTAMP is best known for providing its customers with the possibility to create their own email signature and use it multiple times during the free trial period. It helps them understand how great it is to use a beautifully crafted online autograph and choose the right payment plan. Variety of cool templates and their modifications can fit even the most selective taste. And, of course, it allows adding multiple banners, photos, social media links with icons, and much more. 'newoldstamp email signature exampleWiseStamp works for people who need to permanently keep their signature up-to-date. It integrates with your email account and automatically uploads recent content to your signatures.

WiseStamp signature example

htmlsig is perfect for devoted minimalists. Your email signature will contain just enough information without unnecessary frills. Simple yet effective.

htmlsig signature example

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