Professional Email Signature Examples for Business & Personal Use

Looking to improve the effectiveness of your email communication? Check out our best email signature examples that perfectly balance professionalism and personality. From basic email signature format to bold and colorful, our samples of email signatures inspire every style and preference. Customize your email signature easily and ensure consistency across all your business communications using our pre-made templates. Take your email game to the next level in all industries with our expertly crafted email signature templates.

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Professional Email Signature Examples for Business & Personal Use

What Is an Email Signature and Why Do You Need One?

An email signature is a block of text or design added to the end of every email you send, acting as a digital business card. A well-crafted business email signature helps you build a personal brand, making a lasting impression on recipients. It makes sharing essential details like your name, job title, contact information, and even social media links easy. HTML formatting lets you showcase your brand’s identity with logos, colors, company name, and clickable elements. Moreover, professional email signatures are used as a marketing channel to promote products or services. Whether for professional or personal use, an email signature adds a personal touch to your messages and reinforces your credibility.

Maximize your brand's visibility with professional email signature examples

Stand out in your inbox and take your brand to the next level.

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Professional Email Signature Examples for Different Needs

Ensure that every new email you send leaves a lasting impression with our best professional email signature templates. Our pre-made samples of email signatures are designed to help you create a consistent and memorable image for your brand and demonstrate best practices. Choose from a range of styles, including corporate email signature examples, to showcase your personality and latest offerings.

Key Features to Enhance Your Email Signature

Call-to-Action (CTA) Buttons in Email Signatures

Add CTA buttons or banners to your email signature to drive engagement and conversions. Whether directing recipients to book a call, sign up for a newsletter, or explore your latest offer, a well-placed CTA makes it easy to take action with every email you send.

Social Media Icons for Better Engagement

Social media icons in your sign-off let recipients connect with you beyond email. By linking to your social media profiles like LinkedIn, Twitter, or Instagram, you encourage further interaction and showcase your brand’s online presence, making networking and engagement effortless.

Logo and Brand Identity in Your Signature

Including your company logo in an email signature strengthens your brand identity. It adds professionalism, reinforces credibility, and ensures your emails stand out. A visually appealing signature with brand colors and fonts helps create a consistent brand experience.

Clickable Links – Website, Portfolio, and More

Your brand-new email signature should include clickable links to your website, portfolio, or key resources. This lets recipients learn more about you or your business quickly, improving engagement and driving traffic to important pages.

Legal Disclaimers and Compliance Texts

Legal disclaimers help protect your business by ensuring compliance with regulations. Whether for confidentiality, liability limitations, or GDPR compliance, including a brief email disclaimer in your signature keeps your communications professional and secure.

How to Create a Professional Email Signature?

Make a simple email signature. Rich text signature unlocks your creativity. However, don't overdo it with the number of your contacts, additional information, and general signature style.
Stay moderate with your color palette. Though you can use as many colors as you want, we recommend limiting it to two. In this way, your email signature design will be more professional.
Add up to 4 social icons. Among all your social accounts, choose the most relevant and active to link to your professional signature. Add one or two social buttons to the leading social profiles to make them eye-catching and increase engagement.
Keep your email signature short. Try to stick to 3-4 lines of your contact information and save some place to add other relevant data.
Add your photo. Avoid adding low-quality images. Lots of people use black-and-white photos, so you can use a color image or a black-and-white one.

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Jessica Beliveau

Head of Internal Communications at Leger

Newoldstamp is a great tool that both our Marketing and Internal Communications teams use weekly to update our employees’ signatures. Whenever we want to upgrade our account, we just need to chat with a representative who will helps us very quickly. Therefore a great partner that we recommend to anyone who needs a user-friendly platform with a quick customer service!

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Anthony Cotter

Creative Director at Workvivo

I love the central hub that allows us to change branded banners and event details centrally. The ability to advertise with the signature, to guide the user to a website of your choosing is great. Coupled with the data analytics is very powerful.

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Annie Beckius

Marketing and PR Coordinator at Smith Group / Coldwell Banker

I signed up for ‘trials’ with several of the main sites, finally choosing NEWOLDSTAMP and I haven’t had a second thought about it since. Their website is incredibly easy to use, their prices really cannot be beaten, but the customer service is what truly sets them apart from the rest of the competition.

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Suren Arora

Training Assistant at Digital Vidya

It's a whole new Marketing channel in itself and the ability to include a Call-to-action within your signature has helped me massively. I can always tweak certain elements and layout very easily after having a look at the analytics that NOS gathers.

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Generate Your Perfect Email Signature with Newoldstamp

Create email signatures with our email signature generator based on editing ready-to-use examples of email signatures, or create your unique signature from scratch. Newoldstamp supports all major email clients: Gmail, Outlook, and Apple Mail.

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